Administrative Assistant I

$38,328 - $38,328/Yr

131 DEPARTMENT OF CORRECTIONS - Hodgen, OK

Part-time,Full-time - Entry Level

Hodgen, OK

10,001+ employees

About the position

The Administrative Assistant I position at the Department of Corrections involves providing comprehensive administrative support to program areas and officials. This role may include supervising clerical units, managing administrative programs, and ensuring efficient processing of applications and records. The position requires strong organizational skills and the ability to handle confidential information while maintaining effective communication with internal and external stakeholders.

Responsibilities

• Trains other staff
• Assigns projects to staff as needed; develops and places in operation special procedures
• Initiates correspondence requiring knowledge of agency or program procedures and policies
• Develops and maintains confidential or complex files
• Interprets and advises internal and external customers on departmental or program rules, regulations, and laws
• Prepares invoices and payments of claims, requisitions, purchase orders and other fiscal duties
• May supervise subordinate staff
• Represents agency, supervising official, or program area at meetings, conferences, or civic organizations
• Coordinates activities with internal and external customers
• May establish educational and/or training programs
• Interviews callers, arranges appointments, and handles office details
• Enters and retrieves information using Personal Computer or other data processing equipment and receives and reviews coded and uncoded source documents; reviews data and makes routine corrections.

Requirements

• Four years of technical clerical office work; or an equivalent combination of education and experience
• Knowledge of spelling, punctuation, and business English
• Knowledge of business mathematics
• Knowledge of modern office methods and procedures
• Knowledge of the maintenance of complex records
• Knowledge of the major policies and procedures governing assigned programs
• Ability to maintain effective working relationships with others
• Ability to handle confidential work
• Ability to interpret and handle routine matters in accordance with agency policy
• Ability to follow oral and written instructions.

Benefits

• Equal Opportunity Employment
• Additional services and interview opportunities for eligible veterans through the Office of Veterans Placement