Administrative Assistant I

$36,400 - $36,400/Yr

ManpowerGroup - Norman, OK

Full-time - Entry Level

Norman, OK

Administrative and Support Services

About the position

The Administrative Assistant I position is a temporary, full-time role within the Human Resources team of a leading food distribution company. The role is essential for ensuring the smooth operation of the HR department, requiring strong organizational skills, multitasking abilities, and a proactive approach to administrative support.

Responsibilities

• Support team members with tasks such as copying, filing, and internet research.
• Perform a variety of administrative duties, including word processing, organizing and maintaining electronic and paper files, and scheduling meetings.
• Manage calendars, process incoming mail, answer phone calls, and maintain reports and data.
• Assist in preparing records related to operations and personnel changes.
• Help develop reports for management at multiple levels.
• Maintain confidentiality of sensitive information at all times.
• Support various HR programs, projects, and processes.
• Serve as a liaison for administrative issues related to purchasing, personnel, facilities, and operations.
• Process invoices and expense reports for payment.
• Run errands, such as mailing items at the Post Office.
• Provide assistance to other employees as needed.
• Carry out additional support duties as assigned.

Requirements

• High School diploma or equivalent required.
• 0-3 years of professional administrative support experience in a corporate environment.
• Bachelor's degree in Human Resources or a related field from an accredited college or university preferred.
• Ability to read and comprehend instructions, correspondence, and memos.
• Strong writing skills for effective correspondence.
• Excellent verbal and written communication skills.
• Proficient in basic math operations (addition, subtraction, multiplication, and division).
• Ability to follow written, oral, or diagrammatic instructions effectively.
• Skilled in maintaining organized filing systems (alphabetical, numerical, and chronological).
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong word-processing skills (50-60 wpm) and business writing ability.

Nice-to-haves

• Experience communicating with all levels of management, including executives.
• Demonstrates a strong sense of urgency and thrives in a fast-paced environment.
• Enthusiastic and creative problem-solver, flexible, and eager to learn.

Benefits

• Temp to Perm opportunity
• Great Company
• Overtime
• Weekly Pay