About the position
The Administrative Assistant II position at Merced College is a part-time role that plays a crucial role in supporting the director of farm operations within the School of Agriculture and Industrial Technology. This position is designed for individuals who thrive in a dynamic and fast-paced environment, and it encompasses a wide range of responsibilities that are essential for the smooth operation of the department. The successful candidate will be responsible for assisting with daily office operations, managing fiscal accountability, and maintaining accurate records for the college farm. This role is not just about administrative tasks; it is about being an integral part of a team that is dedicated to fostering innovation and supporting the educational mission of Merced College. As an Administrative Assistant II, you will be expected to perform a variety of clerical and secretarial duties that require independent judgment and a solid understanding of district policies and procedures. Your duties will include receiving visitors, answering phone calls, arranging meetings, and preparing schedules. You will also be responsible for maintaining filing systems, ordering supplies, and assisting in the hiring process of new employees. The role requires a keen eye for detail and the ability to manage multiple tasks efficiently while providing exceptional customer service to students and staff alike. Merced College is committed to creating a supportive and engaging work environment. The college values its employees and prioritizes their well-being and professional growth. As part of this commitment, the Administrative Assistant II will have opportunities to participate in employee engagement initiatives and contribute to a culture of support and collaboration. This position is ideal for individuals who are passionate about education and are eager to make a meaningful impact in the lives of students and the community.
Responsibilities
- Perform a wide variety of clerical and secretarial duties involving independent judgment and understanding of district policies, functions, and procedures.
- Develop working knowledge of special terminology related to the assigned function.
- Receive visitors and provide information or refer callers to appropriate officials.
- Take minutes during meetings as required.
- Type various materials and answer routine letters independently.
- Receive telephone calls and arrange meetings for the supervisor, which may involve contact with other departments.
- Make travel and hotel reservations as needed.
- Prepare schedules of meetings and ensure participants are informed of meeting dates.
- Keep records of various committees and install/revise filing systems and other clerical procedures.
- Handle confidential information and order supplies as necessary.
- Operate varied office equipment and assist in the hiring process of employees.
- Train, assign, and review work of subordinate employees or student assistants.
- Coordinate workshops and facilitate outreach activities.
- Provide students with college information and services.
- Manage budget and monetary procedures, maintaining subsidiary programs.
- Collect and organize records of services provided to students and coordinate scheduling of facilities.
Requirements
- Associate's degree or equivalent education and experience.
- High school diploma or GED with three (3) years applicable experience.
- Sensitivity to and understanding of diverse backgrounds of community college students.
Nice-to-haves
- Experience in a higher education environment.
- Familiarity with budget management and fiscal accountability.
- Strong organizational skills and attention to detail.
Benefits
- Competitive salary range of $2,066.00 - $2,614.00 monthly.
- Part-time work schedule with 19 hours per week.
- Opportunities for professional growth and development.
- Supportive work environment focused on employee well-being.
