Administrative Assistant II - Aviation Department

About the position

The Administrative Assistant II position within the Aviation Department of the City of Phoenix provides essential administrative support for the Design and Construction Services Division. This role involves managing day-to-day professional administrative duties, including operating budgets, division policies, and reports, while ensuring effective communication and organization within the division. The position is located at the busy Phoenix Sky Harbor International Airport, which serves over 125,000 passengers daily and has a significant economic impact.

Responsibilities

• Provide administrative support for the Design and Construction Services Division.
• Assist with operating budgets and division policies/procedures.
• Prepare and manage reports related to division activities.
• Facilitate effective communication within the division and with external stakeholders.
• Support project management activities as needed.

Requirements

• Bachelor's degree in public or business administration or a related field.
• Three years of professional experience in public administration or governmental research or finance.
• Strong business written and oral communication skills.
• Advanced computer skills, including proficiency in Microsoft Word, Excel, and PowerPoint.

Nice-to-haves

• Experience working with SAP and SRM.
• Experience managing budgets and procurement processes in a government or large business setting.
• Familiarity with professional service contracts or construction contracts.
• Experience with project management and document control software such as Oracle's Unifier.

Benefits

• 401(a) retirement plan
• Commuter assistance
• Dental insurance
• Disability insurance
• Health savings account
• Life insurance
• Loan forgiveness
• Traditional pension with employer and employee contributions
• Choice of medical plans (HMO, PPO, HSA/HDHP)
• Wellness incentive of up to $720 annually
• Employer paid long-term disability
• Free Bus/light rail pass
• Tuition reimbursement program up to $6,500 per year
• Paid time off including 13.5 paid holidays, 12 vacation days, and 15 sick days
• Paid Parental Leave up to 480 hours for eligible employees
• Federal Student Loan Forgiveness through Savi