Administrative Assistant II - Business Incubator

$31,000 - $41,000/Yr

Francis Tuttle Technology Center - Oklahoma City, OK

Full-time - Entry Level

Oklahoma City, OK

251-500 employees

Educational Services

About the position

The Administrative Assistant II - Business Incubator position at Francis Tuttle Technology Center is responsible for providing comprehensive administrative and clerical support to the AXIS department. This role focuses on delivering effective, efficient, and customer-oriented services to clients, residents, and strategic partners, while embodying the core values of the organization.

Responsibilities

• Assists AXIS Director, clients, residents, members, and customers with equipment, communications, printing, consumables, and other related administrative duties as needed.
• Provides general administrative and clerical support for the department such as answering telephones and responding to internet and e-mail inquiries.
• Records and maintains accurate financial transactions such as invoicing clients, residents and members for all billable services.
• Updates and maintains files, databases, student accounting records, confidential files, and other documents in an accurate and timely manner.
• Assists with purchasing, including researching resources and pricing, generating electronic requisitions, placing orders, monitoring order status, receiving orders, and processing invoices and completed paperwork.
• Assists in the planning, scheduling, organizing, and hosting Incubator-sponsored events, conferences, meetings, and classes as needed.
• Assists in reporting and transmitting training and consulting hours, rosters, and reports.
• Provides accurate, timely, and well-informed information and communication regarding the AXIS FT and Francis Tuttle operations to applicants, clients, customers, vendors, strategic partners, and Francis Tuttle administration and colleagues.
• Shares processes and information with team members and other Francis Tuttle departments to enhance the overall effectiveness and impact of AXIS FT.
• Interacts effectively with colleagues in other departments to achieve Francis Tuttle's mission, goals and strategic initiatives.
• Provides support for Danforth Campus receptionist and co-workers as needed.
• Attends Danforth team meetings.
• Exhibits quality customer focus in all interactions.
• Works routinely with and maintains confidential information.
• Works effectively and efficiently with minimal direct supervision.
• Maintains professional appearance, competence and expertise.
• Performs other job-related duties as assigned.

Requirements

• High school diploma or equivalent plus at least two years of related work experience required.
• Must have technical aptitude and be proficient in Windows, Microsoft Word and Excel with excellent keyboarding, proofreading and accurate data entry skills. Adobe CC experience preferred.
• Excellent interpersonal skills, organizational skills, attention to detail, problem solving skills, and time management are required.
• Exceptional verbal and written communication skills.
• Ability to anticipate needs, be resourceful, and build strong employee partnerships and relationships within the department and organization.
• Ability to manage heavy workload and occasionally work outside of regular work schedule in order to accommodate special projects and departmental deadlines as needed.
• Must be self-motivated with ability to work effectively both independently and in a team setting with limited supervision and direction.
• Ability to cultivate, build and maintain strong long-term working relationships with individuals or organizations with diverse perspectives and backgrounds.

Nice-to-haves

• Experience with Adobe Creative Cloud is preferred.

Benefits

• Paid health and dental insurance
• Monthly supplemental benefit compensation of $465
• Employee leave plan with family friendly work calendar
• 100% contribution into Oklahoma Teachers Retirement System
• 403b or 457 retirement plan with a district match up to 2% of monthly base salary starting January 1, 2025.