Administrative Assistant II - Hematology & Medical Oncology

$44,803 - $91,437/Yr

Mount Sinai Health System - New York, NY

Full-time - Entry Level

New York, NY

10,001+ employees

Hospitals

About the position

The Administrative Assistant II will manage clinical, administrative, and academic activities for physicians in the Division of Hematology/Medical Oncology. This role involves coordinating meetings, managing calendars, answering phones, and overseeing patient appointments, while also serving as a liaison for purchasing and operational needs within the Tisch Cancer Institute, a key part of the Mount Sinai Health System.

Responsibilities

• Schedule MD office visits, treatment visits, and procedures for patients in various computer systems including Cerner, EPIC, and Eagle.
• Obtain authorizations and referrals for physician office visits, outpatient procedures, inpatient admissions, and diagnostic tests prior to services rendered.
• Gather patient records from referring physicians and outside facilities.
• Assist in completing clinical information for disability and insurance forms.
• Make travel arrangements for physicians, including air, train, and hotel reservations.
• Prepare travel reimbursements and expense reports.
• Check materials submitted for supervisor's attention to ensure all relevant data is included.
• Serve as a liaison with other departments or external parties to accomplish objectives.
• Provide administrative support to one or more physicians related to day-to-day operations.
• Maintain the physician's calendar, coordinate meetings, and confirm attendees.
• Assist with preparation of grant applications and update the PI's biographical sketch.
• Prepare manuscripts and presentations, including tables, text, and slides.
• Research and compile information for reports and prepare statistical reports.
• Monitor budgets and grant allocations, maintaining accruals.
• Assist in planning and logistical arrangements for forums, conferences, and seminars.
• Transcribe and distribute meeting minutes.
• Investigate and resolve administrative or operational problems affecting the work unit.
• Screen and prioritize incoming mail and respond or distribute as necessary.
• Screen telephone calls and direct inquiries appropriately.

Requirements

• Associates degree or equivalent combination of experience (Bachelor's preferred).
• 4+ years related experience, preferably in an academic or medical center setting.
• Knowledge of office and administrative practices.
• Solid experience in using Microsoft Office programs and software including Epic, Cerner, and IDX.

Nice-to-haves

• Experience in a healthcare setting.
• Familiarity with grant writing and budget management.

Benefits

• Health insurance
• Dental insurance
• 401k plan
• Paid holidays
• Flexible scheduling
• Professional development opportunities