Administrative Assistant II (Victim/Witness Assistance Program)

Williams County • Williston, ND

383d • $47,944 - $52,749

About The Position

The Administrative Assistant II plays a crucial role in providing administrative support to the Victim/Witness Program of the Williams County States Attorneys Office. This position involves a variety of tasks aimed at assisting victims and witnesses, ensuring smooth operations within the program, and maintaining confidentiality and discretion in handling sensitive information.

Requirements

• High School Diploma or GED
• Two (2) years clerical experience; or an equivalent combination of education, training, and experience
• Must possess a valid North Dakota drivers license or equivalent
• Must pass a thorough background check and pre-employment drug and alcohol screening.

Responsibilities

• Performs reception duties, such as answering incoming calls, responding to inquiries, and screening office visitors
• Coordinates and maintains calendars and schedules for Victim/Witness Program staff
• Coordinates travel and lodging arrangements for victims, witnesses, and staff; assists with reimbursement processing
• Researches and gathers information to create victim and witness folders
• Assists in providing transportation to victims and witnesses
• Orients victims to the Crime Victim Compensation Program and assists with the application process
• Remits weekly time records for all Victim/Witness staff to the Finance Department
• Maintains statistical information regarding victim/witness services and programs
• Prepares and submits quarterly and semi-annual reports in accordance with reporting requirements; assists in completing the annual VOCA grant application
• Provides additional assistance to victims and witnesses in the absence of Victim Advocates
• Performs office duties, such as data entry, filing, preparing documentation and correspondence, and processing mail
• Maintains current knowledge of the Victim/Witness Program
• Maintains a high level of discretion, tact, and confidentiality when working on highly sensitive subject matters and materials
• Professionally interacts with the public, law enforcement officers, attorneys, judges, court staff, and colleagues
• Maintains confidentiality of non-public records and makes available all data and information deemed a public record by the North Dakota Century Code.

Benefits

• Fully paid health insurance for employees and eligible dependents
• Fully paid dental insurance for employees and eligible dependents
• Fully paid vision insurance for employees and eligible dependents
• Paid sick leave
• Paid vacation leave
• Term life insurance
• Full contribution to the North Dakota Public Employee Retirement system

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED