Administrative Assistant II

$51,210 - $60,237/Yr

Chloeta - Oklahoma City, OK

Full-time

Oklahoma City, OK

Social Assistance

About the position

The Administrative Assistant II serves as a critical member of their assigned team, providing a diverse range of administrative support services. This role is essential for maintaining organization and communication within the team, ensuring that administrative tasks are handled efficiently.

Responsibilities

• Responsible for notetaking in internal and external meetings
• Supports staff with travel booking and shipping needs
• Maintaining filing systems, scheduling appointments, and arranging staff meetings
• Responding to emails and communicating with coworkers and clients as required
• Preparing documents, reports, and editing documents
• Inputting and updating information in databases and spreadsheets
• Operating and maintaining office equipment, such as printers and copiers
• Managing office supplies and ensuring proper stocking levels
• Preparing meeting agendas, taking meeting minutes, and coordinating logistics for meetings
• Researching as requested and compiling and summarizing information for reports or presentations
• Assisting clients and other visitors, and supporting other colleagues as needed
• Organizing and maintaining project documents, and updating digital databases
• Setting up meetings, phone calls, and site visits
• Updating project reports and other essential documents

Requirements

• Excellent typing skills
• Data entry skills with a high degree of accuracy
• Ability to communicate with staff effectively
• Attention to detail
• Time management skills
• Customer service skills
• Computer proficiency
• Associate's degree and five (5) years of relevant employment experience
• Experience working in a fast-paced office environment

Nice-to-haves

• Bachelor's Degree and two (2) years of relevant employment experience

Benefits

• Health, Dental and Vision Insurance
• Health Savings Account (HSA)
• MDLIVE
• Benefit Hub
• Paid Annual Leave/PTO
• Paid Sick Leave
• Paid Holidays
• 401(k)
• Basic Life
• Voluntary Life Insurance
• Accident Insurance
• Short Term Disability
• Long Term Disability
• Employee Assistance Program (EAP)