Administrative Assistant II

Nabors USA - Houston, TX

Full-time - Entry Level

Houston, TX

Support Activities for Mining

About the position

The Administrative Assistant II role at Nabors involves providing high-level administrative support to executives or senior leaders. This dynamic position requires managing schedules, handling correspondence, coordinating meetings, preparing reports, and assisting with strategic tasks. The role serves as a liaison, representing the executive in communications and managing confidential information, all while operating in a fast-paced environment.

Responsibilities

• Managing the executive's schedule, including organizing meetings, appointments, travel arrangements, and personal commitments.
• Handling incoming and outgoing communications such as emails, phone calls, and other forms of communication, often responding on behalf of the executive.
• Scheduling and organizing meetings, preparing agenda, taking minutes, and ensuring follow-up on action items.
• Coordinating travel logistics such as booking flights, accommodations, and ground transportation, and preparing detailed itineraries.
• Preparing reports, presentations, spreadsheets, and other documents required for meetings or decision-making.
• Acting as a liaison between the executive and internal departments or external clients, maintaining relationships, and ensuring smooth communication.
• Managing sensitive and confidential information with discretion and maintaining security protocols.
• Assisting with project management tasks, coordinating project timelines, and ensuring that milestones are met on time.
• Organizing and coordinating corporate events, retreats, team building, etc. as required.
• Managing expense reports, processing reimbursements, and keeping track of budgets related to the executive's activities.
• Conducting research on various topics or preparing background information for executive decision-making or meetings.
• Prioritizing and managing multiple tasks and projects, often with shifting priorities, to support the executive's efficiency.

Requirements

• Strong organizational, communication, and problem-solving skills
• High School graduate with higher education preferred
• At least 2 years' experience as administrative assistant (preferably supporting an executive)
• Proficient knowledge of Windows programs with emphasis on Word, Excel and Power Point
• General knowledge of Adobe, Visio and Project
• General knowledge of support peripherals: scanners, digital cameras, color printers, card scanners, etc.