Administrative Assistant II

Sierra Central Credit Union - Yuba City, CA

Full-time - Entry Level

Yuba City, CA

Credit Intermediation and Related Activities

About the position

The Administrative Assistant II provides high-level, confidential administrative support to company Executives, the Board of Directors, and the Supervisory Committee. This role involves a variety of tasks including preparing reports, managing correspondence, organizing meetings, and maintaining corporate records, all while ensuring a professional and efficient office environment.

Responsibilities

• Prepare and compile reports, memos, agendas, presentations, and correspondence.
• Research and compile information and data from industry surveys, credit union law, and other data points.
• Answer and return phone calls and relay messages.
• Evaluate and route incoming correspondence.
• Organize documents and maintain files and records.
• Coordinate and schedule meetings, conferences, planning sessions, and special events.
• Manage executive requests.
• Plan and coordinate travel and accommodation arrangements.
• Assist with monthly board meetings by preparing the room, preparing agendas, and assembling and distributing board packets.
• Attend monthly board and supervisory committee meetings to take minutes.
• Coordinate the annual board of directors and supervisory committee election process.
• Maintain working knowledge of corporate policies and bylaws and update as required.
• May oversee office functions and assist with supervision of clerical staff.
• Provide support to the other administrative departments.
• Other duties as required.

Requirements

• Proficient with Microsoft Excel as well as other Microsoft Office suite and related software.
• Excellent verbal and written communication skills.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, diplomacy, and professionalism.
• Excellent organizational skills, time management, and attention to detail.
• Must demonstrate critical thinking skills including problem solving, analytical thinking, logic, and reasoning.
• Must be flexible and self-motivated.
• Must work well under pressure and have the ability to meet multiple and competing deadlines.
• Credit Union or Financial Services experience preferred.
• A high school diploma or equivalent is required.
• A minimum of three years of previous administrative experience is required.