Administrative Assistant II

Harford Community College - Bel Air, MD

Part-time - Entry Level

Bel Air, MD

1,001-5,000 employees

Educational Services

About the position

The Administrative Assistant II at Harford Community College provides essential administrative support to the Associate Vice President for Enrollment Management and the Enrollment Management unit. This role is crucial for ensuring the smooth operation of the office and supporting institutional initiatives through various administrative tasks.

Responsibilities

• Preparing various documents and reports
• Compiling data and conducting research for internal and external reports
• Copying, faxing, and scanning documents
• Developing calendars and schedules of appointments and meetings
• Receiving and screening phone calls and visitors
• Maintaining internal and external online sites
• Monitoring budgets and expenditures
• Maintaining files and records
• Preparing, typing, printing, and distributing divisional documents
• Maintaining an inventory of office supplies
• Preparing, processing, and maintaining records of purchases
• Arranging special meetings and events
• Entering data into Banner and maintaining various databases
• Assisting with building operations and monitoring
• Performing other duties as assigned

Requirements

• Associates Degree
• At least three (3) years of recent experience in a role providing comprehensive administrative support to a leadership position
• Strong working knowledge of Microsoft Office 365 applications
• Experience managing calendars in Outlook
• Customer service experience

Nice-to-haves

• Bilingual (Spanish to English)
• Experience working in higher education
• Experience with student information systems (Banner preferred)
• Experience maintaining spreadsheets and compiling data
• Experience with procurement processes