Administrative Assistant II

Richfield Real Estate - Houston, TX

Full-time

Houston, TX

Real Estate

About the position

The Administrative Assistant II will provide comprehensive administrative and staff support to the Real Estate and Asset Management Team, ensuring the successful execution of various projects and objectives. This role involves managing correspondence, maintaining filing systems, scheduling activities, and serving as a liaison with external agencies, vendors, or customers.

Responsibilities

• Types and designs general correspondence, emails, memos, exhibits, presentations, and flowcharts.
• Proofreads documents for spelling, grammar, and layout, making appropriate changes.
• Responsible for accuracy and clarity of final documents.
• Establishes, develops, maintains, and updates filing system.
• Retrieves information from files when needed.
• Maintains electronic databases as needed.
• Schedules and organizes activities such as meetings, travel, conferences, and department activities.
• Manages department phone calls; takes messages or fields/answers all routine and non-routine questions.
• Drafts written responses or replies by phone or e-mail when necessary.
• Responds to regularly occurring requests for information.
• Acts as company liaison with external agencies, vendors, or customers.
• Coordinates preparation of documents and packages provided to external agencies.
• Performs miscellaneous administrative duties (e.g., faxing, copying, filing).
• Assists in overall team efforts.

Requirements

• 3 - 5 years solid administrative experience, preferably in Real Estate, Construction, Engineering, or Executive Administration.
• Positive, can-do attitude and willingness to accept additional responsibilities as needed.
• Strong customer-service orientation, verbal communication, and telephone skills.
• Professional appearance; ability to confidently interact with all levels of management.
• Proven ability to work independently and have strong initiative.
• Highly organized with a strong attention to detail.
• Strong working knowledge of general office concepts, practices, and procedures.
• Ability to manage all information with the highest degree of confidentiality.
• Ability to manage multiple priorities in a fast-paced, deadline-oriented environment.
• Ability to follow written and oral instructions.
• Exceptional follow-through skills.
• Fiscally responsible and uses reasonable judgment.
• Ability to plan ahead and think outside the box.
• Strong knowledge of all MS Office products; experience with MRI software is a plus.