Oakland Unified School District - Oakland, CA
posted 2 months ago
Full-time - Mid Level
Oakland, CA
1-10 employees
Educational Services
About the position
The Administrative Assistant III position at Rudsdale High School is a full-time role requiring bilingual proficiency in Spanish and English. This position involves performing a variety of specialized administrative duties that require excellent communication skills, independent judgment, and organizational abilities. The role supports one or more managers and is responsible for coordinating office activities, managing communications, and ensuring accurate data entry into various software programs. The Administrative Assistant III is expected to work with minimal supervision and handle complex administrative tasks effectively.
Responsibilities
- Compute statistical data for Federal, State and District reports and special projects as assigned.
- Interpret and apply rules and regulations as appropriate.
- Coordinate communications; obtain and provide information; coordinate activities and resolve issues and complaints.
- Independently compose correspondence in English.
- Respond to complaints according to District procedures and guidelines.
- Schedule meetings, conferences, and appointments; maintain calendar(s) of assigned staff, reserve meeting sites, make travel arrangements, contact and confirm appointments and meetings; attend meetings, take minutes as necessary, prepare minutes and summaries of action taken.
- Process administrative details not requiring the immediate attention of the administrator.
- Research, analyze, review, correct, and compile a variety of information; verify data for accuracy, completeness, and compliance with established procedures.
- Prepare and maintain a variety of records, logs, and files, including information of a confidential nature; maintain confidentiality of information and records.
- Operate a computer to enter, update, and access a variety of records and information into various computer software programs; operate various telephone systems and other office equipment.
- Assign and direct the work of other employees as required.
- Attend job-related meetings as assigned.
- Perform related duties as assigned.
- Assume primary responsibility for the implementation of designated activities and operations of the department.
- Identify, plan, and implement office administrative procedures and policies as directed.
- Complete primary clerical assignments as assigned where knowledge, judgment, and discretion are critical.
- Prepare reports and presentations using a variety of technology and programs as assigned.
- Research and facilitate inquiries and refer inquiries to appropriate sources for consideration and action.
- Coordinate, analyze, and organize office staff, operations, and procedures such as data entry, bookkeeping, monitoring school site/department budgets, preparing timesheets, composing correspondence, filing, requisitioning of supplies, and other assigned duties.
- Receive, process, facilitate, and disseminate information between the school site/department and other District school sites/departments, and the general public; maintain the confidentiality of sensitive information; ensure timely responses as necessary.
- Monitor and record staff attendance; prepare school site/department attendance reports for payroll.
- Assist in the monitoring of the school site/department budget; prepare purchase requisitions; maintain equipment inventory; order equipment and other supplies; resolve invoice discrepancies; initiate, prepare, and submit budget revisions and corrections.
Requirements
- Bilingual in Spanish and English
- Associate's Degree
- 2 years of relevant administrative experience
- Proficient in Microsoft Office
- Strong organizational skills
- Excellent communication skills
- Valid California Driver's License
Nice-to-haves
- Experience in a school environment
- Knowledge of District policies and procedures
- Ability to work independently with little direction
Benefits
- Full-time position with competitive salary
- Bilingual stipend
- Opportunities for professional development
