ADMINISTRATIVE ASSISTANT III - CHIEF OF STAFF (previous applicants need not reapply)

$58,299 - $83,687/Yr

Milwaukee Public Schools - Milwaukee, WI

Full-time - Mid Level

Milwaukee, WI

Educational Services

About the position

The Administrative Assistant III - Chief of Staff position at Milwaukee Public Schools involves developing and implementing systems to streamline departmental programs and functions. The role includes assisting customers, providing leadership to clerical staff, and directly supporting the Office Leader. This full-time position requires a strong background in administrative management and a commitment to exceptional customer service.

Responsibilities

• Assists the department/office in the assigned role.
• Serves as the main resource for the area and performs support functions at all levels.
• Develops and maintains databases, follow-up procedures and controls for the department.
• Works with various department leaders to resolve administrative matters.
• Proofreads and edits documents that are developed and sent on behalf of the department/office.
• Maintains and coordinates the calendar of events for the department and works with staff to monitor tasks and coordinate workflows.
• Coordinates and maintains information for weekly meetings.
• Attends meetings and takes notes as directed.
• Prepares and communicates correspondence in support of tasks created/discussed during meetings and as assigned by supervisor.
• Manages and coordinates the administrative processes for district-wide functions.
• Manages and coordinates the department's record-keeping functions.
• Prepares reports and information items.
• Undertakes research to prepare reports and correspondence as directed.
• Performs office management functions such as payroll, budget, requisitions, inventory, orders, deliveries, mail log, and other office maintenance duties.
• Coordinates the work of the department/office to ensure team tasks are coordinated and completed.
• Provides exceptional customer service by being positive, knowledgeable, courteous, respectful and assistive, and remaining calm while fostering a welcoming environment.
• Actively supports the MPS Strategic Plan.
• Completes other duties as assigned.

Requirements

• Bachelor's degree in Business, Communications, Journalism, English, or related field, or equivalent with 5 or more years' experience in office or administrative management.
• Three to five years of previous experience in a high-volume confidential environment.
• Experience with automated database is desired.
• High competency in MS Office software (Word, Excel, PowerPoint) is required.
• Experience with PeopleSoft, IFAS and other software packages is highly desired.
• Previous public sector experience is desired.
• Experience in editing/publishing with strong knowledge of copyediting is essential.

Nice-to-haves

• Experience with automated database systems.
• Experience with PeopleSoft and IFAS software packages.
• Previous public sector experience.