Administrative Assistant III (General Counsel))

$45,600 - $73,000/Yr

CareSource - Dayton, OH

Full-time - Entry Level

Hybrid - Dayton, OH

Ambulatory Health Care Services

About the position

The Administrative Assistant III plays a crucial role in supporting the VP Deputy General Counsel and the legal department at CareSource. This hybrid position requires a blend of administrative skills and legal knowledge to effectively manage various tasks, including document preparation, scheduling, and communication within the department.

Responsibilities

• Compose and prepare advanced business presentation documents and spreadsheets.
• Assist with special projects, conduct research, compile data, and maintain records.
• Compose correspondence related to administrative matters and general office policies for executive approval.
• Gather and prepare reports for consideration and approval by executive.
• Answer telephone calls, provide information, direct calls or take messages concerning matters related to the department.
• Schedule and maintain calendar of appointments and meetings, making necessary arrangements such as securing meeting rooms and preparation of agendas.
• Anticipate and prepare materials needed for conferences, correspondence, appointments, meetings, telephone calls, etc.
• Coordinate and secure travel arrangements for the executive and prepare itinerary.
• Coordinate and prepare expense reports.
• Attend meetings, record minutes, and prepare for distribution.
• Establish and file a variety of documents, records, and reports.
• Maintain high-level knowledge of department activities.
• Prepare responses to correspondence containing routine inquiries.
• Perform any other job duties as requested.

Requirements

• High school diploma is required.
• Associates degree in business or related field or equivalent years of work experience is preferred.
• Three to five (3 to 5) years of administrative experience is required.
• Proficient in Microsoft Office Suite including Word, Excel, PowerPoint, Outlook, Visio, and Adobe Professional.
• Excellent written and verbal communication skills.
• Ability to work independently and within a team environment.
• Effective listening and critical thinking skills.
• Effective problem-solving skills with attention to detail.
• Strong knowledge of general office practice.
• Ability to balance multiple priorities and work under tight deadlines while providing consistent and professional service.
• Ability to perform administrative and clerical duties with speed and accuracy without immediate and constant supervision.
• Accurate and efficient typing skills.
• Excellent interpersonal skills and high level of professionalism.
• Maintain complete confidentiality, possess a professional demeanor, and exercise discretion at all times.

Benefits

• Comprehensive total rewards package including health and wellness benefits.
• Flexible work environment with hybrid options.
• Opportunities for professional development and growth.