Administrative Assistant III

About the position

The Administrative Assistant III position at Lamar University provides comprehensive administrative support to the Vice President/CIO and the Leadership Team within the Information Technology Department. This role requires multitasking abilities, attention to detail, and effective communication skills to manage various administrative tasks, including correspondence, document preparation, and event coordination.

Responsibilities

• Provide comprehensive administrative support for the Vice President/CIO and the Leadership Team.
• Manage correspondence, prepare documents, and handle inquiries for multiple executives and departments.
• Coordinate calendar events and maintain schedules for executives.
• Process timesheets, EPAFs, onboarding, terminations, and bi-weekly payroll for student, hourly, and part-time workers.
• Assist in gathering data and processing annual reports, responding to questionnaires, surveys, and BOR reports.
• Prepare travel requests and manage expenditures for the VP/CIO and IT employees.
• Plan events such as TSUS CIO meetings, divisional luncheons, and holidays.
• Maintain office supplies and equipment, support inventory management, and assist with special projects.

Requirements

• Associate's degree.
• Two years of relevant administrative experience in a related field.
• Ability to perform multiple tasks simultaneously with accurate results.
• Expert knowledge of office management skills.
• Skill in using Microsoft Word, Excel, PowerPoint, email, and Internet navigation.
• Ability to word process at least 55 words per minute.
• Excellent verbal and written communication skills.
• Demonstrated reliability in attendance and punctuality.
• Ability to understand and follow moderately complex oral and written instructions.
• Ability to effectively interact with students, customers, vendors, and the general public.
• Ability to work cooperatively with fellow employees and supervisors.

Nice-to-haves

• Three years of administrative experience preferred.
• Experience in an educational setting preferred.
• Bachelor's degree preferred.

Benefits

• Health, dental & vision insurance
• Life insurance
• State of Texas Retirement plans
• Tuition covered at 100% for employees, spouses and/or eligible dependents
• Paid time off - vacation, sick, and holidays