Administrative Assistant III

$62,400 - $62,400/Yr

Crossfire - Wyandotte, MI

Full-time - Entry Level

Wyandotte, MI

Support Activities for Mining

About the position

The Administrative Assistant III position at a major chemical manufacturer in Wyandotte, MI, is a long-term contract role focused on providing comprehensive administrative support to the Global Development and US Technical Service teams. The ideal candidate will be highly organized, detail-oriented, and capable of managing a variety of office functions to ensure smooth departmental operations. This role involves handling scheduling, financial tasks, communication with stakeholders, and maintaining records, among other responsibilities.

Responsibilities

• Independently manage assignments from start to finish, ensuring timely completion and resolution.
• Schedule appointments, manage calendars, and coordinate meetings and WebEx conferences.
• Organize logistics for events and arrange domestic and international travel.
• Oversee financial tasks, including processing invoices, payments, and expense reports, and managing budgets and cost centers.
• Serve as the first point of contact, maintaining effective communication with internal and external stakeholders.
• Procure office supplies, manage physical resources, and handle purchasing card documentation.
• Use SAP reporting tools to provide requested data and produce customized reports and presentations.
• Maintain and manage records, ensuring confidentiality and compliance with record retention policies.
• Assist with contract management, including submission, tracking, and resolution.
• Support group projects and act as a backup administrative resource for other teams when needed.
• Review documents and manage them in a Documentum system.
• Sort, scan, and organize documents as required.
• Communicate with vendors via email to request updated SDS documents.

Requirements

• High school diploma or GED with at least two years of administrative support experience in a business environment.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint), Outlook, and SAP.
• Excellent organizational and communication skills, with the ability to handle multiple tasks and deadlines.
• Professional demeanor, strong customer service focus, and teamwork orientation.

Nice-to-haves

• Experience with databases such as Microsoft Access is a plus.
• Preferred qualifications include an Associate or Bachelor's degree in Business, Marketing, or a related field.

Benefits

• Benefits are available for this position.