Administrative Assistant III

Unclassified - Portland, OR

Full-time

Portland, OR

About the position

This full-time contract Admin Services position provides a wide range of administrative and confidential support to the Services Business Operations manager and the Portland-based staff. The role involves performing various administrative tasks, managing schedules, and assisting in document preparation and communication.

Responsibilities

• Perform administrative tasks including answering phones, scheduling meetings, and performing special projects.
• Assist in creating, editing, and finalizing documents, correspondence, research, and presentations using Word, Excel, PowerPoint, and Adobe Acrobat.
• Assemble meeting material in PowerPoint.
• Manage the manager's calendar and proactively clear conflicts.
• Schedule appointments, meetings, conferences, and presentations.
• Reserve conference rooms as requested.
• Set up telephone bridges and live meetings.
• Attend weekly staff meetings; prepare agendas, take meeting notes, and distribute to attendees.
• Distribute documents/correspondence to appropriate personnel; maintain files in accordance with standards.
• Assist manager with development and maintenance of performance plans; process related documentation; assure timely follow-up to obtain requisite reviews and signatures.

Requirements

• High school diploma or equivalent required.
• 4 - 6 years of demonstrated administrative/clerical experience required.
• Four or more years of relevant work experience in administrative support functions with Microsoft Office Suite programs such as Word, PowerPoint, Excel, and Outlook required.
• Intermediate proficiency with SharePoint is required.
• Associates degree in Secretarial Science, Administrative Management or a related field is desirable.
• Previous experience working in the utility industry is highly desirable.

Nice-to-haves

• Associates degree in Secretarial Science, Administrative Management or a related field is desirable.
• Previous experience working in the utility industry is highly desirable.