Administrative Assistant - Industrial Manufacturing / Construction Industry

About the position

The ideal candidate will have experience providing administrative support to executive-level management within the industrial manufacturing or construction industry. Under direct supervision, this position provides administrative support for direct manager and department. Responsibilities include scheduling and organizing meetings, arranging travel, performing purchasing and inventory of office supplies, collecting and distributing mail, completing expense reports, answering phone calls, developing presentation materials, approving invoices, creating reports, and data entry into company systems.

Responsibilities

• Schedules and organizes meetings and activities for direct manager and department support.
• Arranges travel and lodging for direct manager and supporting department as needed.
• Performs purchasing and inventory of office and kitchen supplies for location.
• Collects and distributes mail daily for the department.
• Completes and submits expense reports for direct manager and designated leaders within 30 days of credit card charges.
• Answers phone calls for direct manager and location reception as needed.
• Develops presentation materials for direct manager and supporting department including printed materials, email communications and PowerPoint presentations when directed.
• Approves and submits invoices for payment to accounts payable within 30 days of invoice date.
• Creates and distributes location specific reports.
• Data entry into company and external systems.
• Other administrative duties as assigned.

Requirements

• A minimum of one year's recent experience working as an Administrative Assistant supporting executive level management is required.
• Excellent verbal and written communication in English.
• Intermediate to advanced knowledge of Outlook, Word, Excel, PowerPoint and Access.

Nice-to-haves

• Associate's Degree
• Bilingual Spanish/English

Benefits

• Paid time off
• Medical insurance
• Dental insurance
• Vision insurance
• Short and long-term disability insurance plans
• 401K