Administrative Assistant IV

$58,240 - $62,400/Yr

Collabera - Mettawa, IL

Full-time

Mettawa, IL

Professional, Scientific, and Technical Services

About the position

The Administrative Assistant IV role is a contract position focused on providing comprehensive administrative support within a pharmaceutical department. The position involves managing calendars, scheduling travel, and coordinating meetings and events, while also preparing presentations and handling various administrative tasks. The role requires collaboration with other administrative staff and may involve supporting higher-level management as needed.

Responsibilities

• Manage calendars and schedule appointments for the department.
• Coordinate travel arrangements and manage correspondence.
• Schedule couriers and process expense reports.
• Plan meetings and events, ensuring all logistics are handled.
• Create and modify business documents as required.
• Prepare presentations from source materials.
• Handle Teams, Zoom, and Telepresence setups.
• Act as a liaison for remote access issues.
• Collaborate with other administrative staff in the department.
• Provide general administrative support as needed.
• Offer backup support to higher-level management when required.

Requirements

• 5+ years of previous administrative experience supporting executives.
• Experience working in a pharmaceutical company or CRO is strongly preferred.
• Intermediate to advanced knowledge of MS Office Suite, Concur, SharePoint, Visio, or OrgPlus.
• Understanding of business processes and requirements.
• Possess a 'make it happen' spirit and attitude, along with persistence.
• Ability to learn quickly and adapt to changing circumstances.

Nice-to-haves

• Experience with marketing trade shows.
• Background in the health industry, medical devices, or pharma/biotech.

Benefits

• Competitive pay rate of $28/hr - $30/hr.
• Potential for contract extension after 12 months.