Administrative Assistant IV

About the position

The Administrative Assistant IV position is designed for individuals looking to provide comprehensive administrative support to the BTS AIA Team. This role involves managing calendars, scheduling travel, processing expense reports, and planning meetings/events. The position emphasizes collaboration within a positive corporate culture and offers opportunities for professional development and flexible scheduling.

Responsibilities

• Provides general administrative support to the BTS AIA Team.
• Manages calendars and proactively resolves scheduling conflicts.
• Schedules travel and processes expense reports.
• Plans meetings and events, including WebEx and Telepresence setups.
• Acts as a liaison for remote access issues.
• Interacts with high-level executives and manages confidential information.
• Coordinates new employee office setups and onboarding processes.
• May provide backup support to higher-level management as needed.
• Safeguards client confidential information and ensures compliance with corporate policies.

Requirements

• Some college preferred.
• 7 years of previous administrative experience supporting executives.
• Intermediate to advanced knowledge of Microsoft Office Suite, Concur, SharePoint, Visio, or OrgPlus.
• Experience working in a pharmaceutical company or CRO strongly preferred.
• Some leadership or supervisory experience desired.

Nice-to-haves

• Experience in calendar management for at least 1 year.
• Ability to adapt quickly to changes and learn new information efficiently.

Benefits

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance