ADMINISTRATIVE ASSISTANT IV

OREGON EMPLOYMENT DEPARTMENT - Salem, OR

Part-time - Mid Level

Remote - Salem, OR

About the position

The Administrative Assistant IV role at Lumen involves providing advanced administrative support to senior executives within the Finance organization. This position requires a proactive approach to managing complex schedules, handling confidential information, and coordinating activities across various departments. The role is designed for individuals who can operate with minimal supervision and possess a strong understanding of business priorities and practices.

Responsibilities

• Proactively and strategically manage complex calendars for senior executives.
• Assemble and analyze information to prepare reports, manuals, agendas, and correspondences.
• Coordinate activities across departments and business units.
• Utilize critical thinking skills to prioritize advanced-level executive administrative work.
• Handle multiple simultaneous high-priority issues accurately and professionally.
• Drive priorities and critical items through task lists and manage deliverables.
• Conduct ad-hoc administrative tasks such as processing expense reports and meal arrangements.

Requirements

• Bachelor's degree or equivalent experience.
• 5+ years of recent experience supporting a senior executive or equivalent experience.
• Proven ability to succeed in a fast-paced environment with a strong sense of urgency.
• Effective organizational skills with a focus on confidentiality and attention to detail.
• Excellent verbal and written communication skills.
• Ability to anticipate and proactively resolve potential issues with sound judgment.
• Demonstrates a positive attitude and resourcefulness in high-pressure situations.
• Experience working for a global company and coordinating across time zones.
• Proficient in Microsoft Office products (Outlook, Word, Excel, PowerPoint).
• Experience with electronic and web-based systems (such as SAP and Concur).

Nice-to-haves

• Experience with collaborative meeting forums.
• Flexibility to work outside of routine hours.
• Availability for occasional travel to offsite meetings.