Administrative Assistant - Law Registrars Office (School of Law)

Emory Healthcare - Atlanta, GA

Full-time

Onsite - Atlanta, GA

Ambulatory Health Care Services

About the position

The Administrative Assistant for the Law Registrar's Office at Emory University serves as the first point of contact for student visitors, providing essential administrative support and maintaining student records. This role is crucial in ensuring compliance with university policies and facilitating effective communication within the registrar's office and with external entities.

Responsibilities

• Provide administrative support for the registrar's office or other areas as assigned.
• Maintain confidentiality and accuracy of student records.
• Ensure registrar's office activities comply with Emory policies and procedures.
• Respond to incoming telephone calls and monitor the shared email inbox.
• Maintain calendars and prioritize meeting requests for registrar's office.
• Review incoming correspondence and identify items of special interest to the registrar's office; handle routine correspondence and prepare appropriate responses.
• Complete forms, applications, and/or correspondence associated with the office.
• Prepare charts and graphs for reports and presentations.
• Create and edit programmatic or other reports associated with the registrar's office and the school of law.
• Schedule meetings and handle logistics for meetings and special events such as registration, mid-term and final exams.
• Prepare materials for meetings and special events.
• Initiate, process, and maintain records and invoices.
• Monitor or maintain budgets and grants, assist with budget development, and prepare related expense reports and reimbursements.
• Plan and coordinate travel arrangements for registrar's office as assigned.
• Maintain databases and spreadsheets; analyze data and design/generate associated reports.
• Establish and organize filing systems-both paper and electronic.
• Oversee ordering and maintenance of office supplies.
• Supervise or direct the work of support staff and/or students.

Requirements

• Bachelor's degree or equivalency of a high school diploma and five years of administrative experience.
• Proficiency with Microsoft Office including Outlook, PowerPoint, and Excel.
• Experience with collaboration tools (OneDrive, Zoom, Teams, and/or others).

Nice-to-haves

• Experience in a forward-facing support position.
• Ability to work with frequent interruptions.
• Experience in higher education, specifically with detailed record keeping.
• Demonstrated student-centered service.
• Ability to maintain strict confidentiality and accuracy of records.
• Strong attention to detail, demonstrated capacity for carrying out tasks in an accurate and timely manner.
• Ability to recognize and set priorities.
• Ability to master new skills quickly.
• Strong decision making and problem-solving skills.
• Strong technology skills and demonstrated proficiency with computers and standard office programs such as the MS Office Suite, especially Excel.

Benefits

• Flexible work arrangements after a full semester of employment.