Administrative Assistant/Legal Assistant

$70,000 - $80,000/Yr

City Staffing - Chicago, IL

Full-time - Entry Level

Chicago, IL

Administrative and Support Services

About the position

The Administrative Assistant/Legal Assistant role is a direct hire position at a small, respected law firm located in Downtown Chicago. The primary purpose of this role is to provide comprehensive administrative support to attorneys and manage the office environment effectively. The position requires a high level of organization, attention to detail, and proficiency in legal administrative tasks.

Responsibilities

• Manage the physical office space by ordering supplies, keeping common areas organized, and welcoming guests.
• Prepare legal documents, correspondence, and reports under attorney supervision.
• Assist with legal research, document filing, and data management.
• Coordinate client communications, handling inquiries and ensuring prompt responses via phone and email.
• Organize and maintain both physical and electronic legal files, ensuring confidentiality and accuracy.
• Handle incoming and outgoing mail, emails, and phone calls, prioritizing and responding appropriately.
• Provide general administrative support, including photocopying, scanning, and faxing documents.
• Perform additional tasks as needed to support attorneys and maintain smooth office operations.

Requirements

• High school diploma required.
• 1-3 years of experience in a legal office environment or a similar administrative role.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and legal software applications.
• Excellent organizational skills with the ability to prioritize and manage time efficiently.
• Strong written and verbal communication skills with keen attention to detail.

Nice-to-haves

• E-filing experience is preferred but not required.
• Familiarity with legal terminology, procedures, and document preparation is a plus.

Benefits

• No benefits offered due to the firm's small size.