Administrative Assistant-Mailroom

Suffolk County Sheriff& X27 S Department - Boston, MA

Full-time - Entry Level

Boston, MA

About the position

The Administrative Assistant - Mailroom at the Suffolk County Sheriff's Department provides essential administrative support for the Mailroom operations at the Nashua Street Jail. This role involves managing all incoming and outgoing mail, ensuring compliance with departmental policies, and maintaining accurate records. The position requires a high degree of confidentiality and accuracy in handling sensitive information.

Responsibilities

• Receives all mail sent to the Suffolk County Sheriff's Department, Nashua Street Jail.
• Ensures proper disbursement of all administrative mail to the appropriate divisions of the Department.
• Processes all mail in accordance with current policies, procedures and standards of the Department.
• Searches all mail for contraband and reports findings to the Assistant Deputy Superintendent of Program Services.
• Processes, copies and records all inmate regular mail.
• Processes, copies and records all inmate legal mail.
• Processes, copies, records and distributes all inmate monies received.
• Returns all mishandled mail.
• Reviews all inmate digital mail to ensure compliance with department policy.
• Responsible for ensuring that any and all employees who may be assigned to the Mailroom are properly apprised of mailroom policy, procedure and standards.
• Performs such other duties and assignments as the Sheriff or designee may request from time to time.

Requirements

• High school diploma or GED.
• Satisfactory verbal and written communication skills.
• General office practices and procedures knowledge.
• Ability to type and maintain accurate records and files.
• Flexibility and ability to learn and perform new duties and skills as assigned.
• Ability to interact with other staff and the public in a pleasant but discreet manner.
• High degree of accuracy and confidentiality in performing duties.
• Working knowledge of all applicable mailroom rules, regulations, standards, policies and procedures preferred.

Nice-to-haves

• Business or secretarial school training or lengthy prior work experience in a related field.

Benefits

• Monthly salary of $4,141.30