Administrative Assistant (Maintenance) - Temporary

$52,000 - $52,000/Yr

Ci2 Aviation - Nashville, TN

Full-time - Entry Level

Nashville, TN

Support Activities for Transportation

About the position

The Administrative Assistant (Maintenance) position at CI2 Aviation, Inc. is a temporary role focused on providing administrative support to the Maintenance, Environmental, and Safety departments at the Metropolitan Nashville Airport Authority. The role is essential for ensuring efficient operations and involves a variety of tasks related to organization and communication, supporting multiple department leaders, and maintaining a welcoming environment for visitors.

Responsibilities

• Coordinates activities within the department providing direct support for the director or above.
• Answers and directs phone calls in a professional manner.
• Greets and directs visitors, answers inquiries, and creates a welcoming environment.
• Receives, sorts, and distributes mail.
• Organizes and schedules meetings and appointments.
• Produces and distributes correspondence memos, letters, faxes, and forms.
• Prepares staff reports and participates in staff meetings.
• Handles sensitive information in a confidential manner.
• Orders and maintains office supplies for the department.
• Organizes and books travel arrangements.
• Receives invoices, reviews for accuracy, and submits for payment.
• Assists in preparing presentations and materials.
• Maintains on-time regular attendance.
• Performs other duties as assigned.

Requirements

• High school diploma or equivalent (Preferred).
• 2 years of experience as an Administrative Assistant or Receptionist (Required).
• 2 years of experience in Administrative Assistance (Required).

Benefits

• Parental leave