Administrative Assistant/Marketing Assistant

$36,400 - $62,379/Yr

Statewide Fleet Wash - Long Beach, CA

Full-time - Entry Level

Long Beach, CA

About the position

We are seeking a detail-oriented and proactive Administrative Assistant & Marketing Assistant to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing exceptional administrative support. This position requires strong organizational skills, customer service abilities, and proficiency in various office software applications, serving as the first point of contact for clients and visitors, making professionalism and effective communication essential.

Responsibilities

• Manage daily office operations, including scheduling appointments and maintaining calendars.
• Provide outstanding customer service by addressing inquiries and resolving issues promptly.
• Utilize Google Suite to create documents, spreadsheets, and presentations as needed.
• Maintain organized filing systems, both electronic and physical, to ensure easy access to information.
• Assist with office management tasks such as ordering supplies and coordinating maintenance requests.
• Handle phone calls with professionalism, demonstrating excellent phone etiquette.
• Support the team with administrative tasks including data entry, correspondence, and report generation.
• Act as a bilingual liaison when necessary to facilitate communication with diverse clientele.
• Provide customer support by following up on inquiries and ensuring client satisfaction.

Requirements

• Previous experience in an administrative role is preferred; experience as a dental receptionist is a plus.
• Proficient in Google Suite and other office management software.
• Strong computer literacy skills with the ability to quickly learn new software applications.
• Excellent organizational skills with attention to detail and the ability to manage multiple tasks simultaneously.
• Demonstrated experience in providing exceptional customer service and support.

Nice-to-haves

• Bilingual candidates are highly encouraged to apply; fluency in additional languages is an asset.