Administrative Assistant - Marketing & Creative

About the position

The Administrative Assistant role at Athleta is designed to provide comprehensive support to Vice President level leaders and their teams. This position focuses on enhancing the efficiency and effectiveness of leadership by managing complex calendars, facilitating communication, and collaborating with cross-functional teams. The ideal candidate will thrive in a fast-paced environment, demonstrating strong organizational skills and the ability to solve problems in real time while maintaining professionalism and confidentiality.

Responsibilities

• Manage and organize complex and demanding calendars for Vice President level leaders.
• Coordinate internal and external meetings, including key milestone meetings and team meetings.
• Act as a thought partner, maintaining confidentiality while handling sensitive situations.
• Serve as a liaison to executive's direct reports, staff, and peers.
• Partner and collaborate to manage cross-functional initiatives from conception to completion.
• Develop and maintain strong relationships with internal stakeholders and external contacts.
• Handle multiple tasks/projects concurrently with tight deadlines.
• Assist with special projects to increase the professional effectiveness of leaders and the overall team.

Requirements

• Sound verbal and written communication skills with a high degree of professionalism and confidentiality.
• Strong interpersonal skills to establish and build partnerships with all levels of management and business partners.
• Effective teamwork skills with the ability to offer suggestions and improvements to processes.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) with advanced computer skills.
• Ability to handle multiple tasks with a strategic sense of urgency.
• Experience supporting creative leaders and teams in a fast-paced environment.

Nice-to-haves

• Experience working with creative teams is highly desired.

Benefits

• 50% off regular-priced merchandise at Old Navy, Gap, Banana Republic, and Athleta.
• 30% off at Outlet for all employees.
• Competitive Paid Time Off plan allowing up to five hours monthly for volunteering.
• Extensive 401(k) plan with company matching for contributions up to four percent of base pay.
• Employee stock purchase plan.
• Medical, dental, vision, and life insurance.