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Administrative Assistant - Mechanical Contractors Association of Weste
Mechanical Contractors Association Of Western Washington - Seattle, WA
posted about 2 months ago
About the position
The Administrative Assistant at the Mechanical Contractors Association of Western Washington (MCAWW) plays a crucial role in supporting the organization's daily operations, coordinating educational programs, organizing events, and assisting with member communications. This position is ideal for a proactive, organized professional who enjoys a mix of administrative support, event planning, and marketing tasks. As the go-to person for various operational needs, you'll manage the association's calendar, coordinate logistics for events, produce educational materials, and grow our social media presence, contributing to a positive experience for both members and staff.
Responsibilities
- Oversee general office operations, including managing the association calendar, scheduling meetings, handling mail, and maintaining supplies.
- Maintain office space, kitchen, and work areas; process supply orders and purchases as needed.
- Prepare and distribute educational materials, support classroom setup, and assist with live and virtual classroom logistics.
- Assist with planning and execution of major events, including the Annual Awards Event, Golf Tournament, Sip & Savor, and Holiday Party.
- Coordinate event logistics, liaise with vendors, and provide support for on-site or virtual events.
- Schedule committee meetings, take notes, and prepare and distribute meeting minutes.
- Manage MCAWW's social media accounts, promote events and classes, and track registrations.
- Contribute to the bi-weekly e-newsletter, update the website, and maintain the member database.
Requirements
- Strong communication, interpersonal, and customer service skills
- Highly organized, detail-oriented, and proactive in anticipating needs
- Positive attitude, team player, with a commitment to quality
- Proficient in Microsoft Office, Zoom, and social media platforms
- Familiarity with Canva, Adobe Suite, and Salesforce (or willingness to learn)
- Skilled in event coordination, note-taking, and preparation of meeting agendas and minutes
- Excellent spelling, writing, and proofreading abilities
Nice-to-haves
- Familiarity with Canva, Adobe Suite, and Salesforce (or willingness to learn)
Benefits
- Fully paid health/vision/dental insurance
- Generous vacation and sick time
- 401(k) employer contribution
- Paid on-site parking
- A great collaborative culture, autonomy to get the work done, and flexibility on how projects get accomplished
- Remote work flexibility with in-office expectations of 4 days per week
- Opportunity for career growth
