administrative assistant, New York City (Hybrid - New York)

About the position

The Administrative Assistant position at Starbucks in New York City is designed to provide advanced and dedicated administrative support to one or more executives. This role involves handling confidential information, managing executive calendars, and ensuring effective communication within the team. The position requires independent judgment and discretion, with a focus on promoting productivity and successful execution of goals.

Responsibilities

• Provides administrative support to one or more executives.
• Proactively manages executive calendars with attention to accuracy and detail.
• Performs general administrative activities including screening phone calls and composing correspondence.
• Serves as a point of contact for the business unit or department.
• Organizes and facilitates team and cross-functional meetings.
• Directs and executes complex administrative projects including budget tracking and report creation.
• Researches background material and collects data for reports and meetings.
• Utilizes advanced technical skills to create dynamic presentation materials.
• Works with facilities department in planning team space maintenance.
• Organizes and schedules team meetings and arranges audiovisual equipment.
• Initiates special projects and process improvements based on department needs.
• Schedules executive domestic and international travel.
• Engages with executive's direct report team to ensure alignment of priorities.
• Serves as a peer leader to the administrative team within the function.

Requirements

• Experience in providing administrative support to executives.
• Strong organizational skills and attention to detail.
• Ability to handle confidential information with discretion.
• Proficiency in using advanced technical skills for presentations and reports.
• Experience in managing calendars and scheduling meetings.

Nice-to-haves

• Experience in a corporate environment.
• Familiarity with budget tracking and analysis.
• Knowledge of Starbucks products and services.

Benefits

• Competitive hourly pay ranging from $26.88 to $40.34.
• Opportunities for professional development and training.
• Diverse and inclusive workplace culture.