administrative assistant, New York City (Hybrid - New York)

$55,910 - $83,907/Yr

Starbucks - New York, NY

Full-time - Entry Level

New York, NY

Food Services and Drinking Places

About the position

The Administrative Assistant at Starbucks Coffee Company plays a crucial role in providing advanced administrative support to executives, ensuring efficient management of their schedules and priorities. This position requires discretion and independent judgment to handle confidential information and complex tasks, contributing to the overall success of the organization by facilitating communication and organization within the team.

Responsibilities

• Provides administrative support to one or more executives.
• Manages executive calendars with attention to detail and productivity.
• Screens and directs incoming phone calls and correspondence.
• Acts as a point of contact for the business unit or department.
• Organizes and facilitates team and cross-functional meetings.
• Directs and executes complex administrative projects.
• Creates dynamic charts, tables, graphs, and presentation materials.
• Works with facilities department for team space maintenance.
• Schedules executive domestic and international travel.
• Engages with executive's direct report team for alignment of priorities.
• Serves as a peer leader to the administrative team.
• Advises department on compliance with company policies and procedures.
• Supports executive and team in coffee education.

Requirements

• Proven experience as an administrative assistant or in a similar role.
• Strong organizational and time management skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite and other relevant software.
• Ability to handle confidential information with discretion.
• Strong problem-solving skills and attention to detail.

Nice-to-haves

• Experience in a corporate environment.
• Familiarity with budget tracking and analysis.
• Knowledge of travel coordination and logistics.

Benefits

• Competitive hourly pay ranging from $26.88 to $40.34.
• Hybrid work environment.
• Opportunities for professional development and training.