Administrative Assistant/Office Manager for a CPA/Business Mgmt. Firm

$49,920 - $62,400/Yr

Silkman & Associates - Los Angeles, CA

Full-time - Entry Level

Los Angeles, CA

About the position

Silkman & Associates, a local CPA and Business Management firm located in Los Angeles, CA, is seeking a full-time Administrative Assistant/Office Manager to manage the affairs of the firm. This position is ideal for individuals who thrive in a dynamic environment and are eager to support high-net-worth clients in the entertainment and other industries. The firm offers an excellent working environment characterized by great benefits and flexibility, making it a desirable place to work. As an Administrative Assistant, you will be exposed to various aspects of tax, accounting, and real estate services, providing a comprehensive experience in the financial sector. In this role, you will be responsible for a variety of tasks that require strong organizational skills and the ability to multi-task effectively. You will need to be available for overtime and potentially work on Saturdays during the busy tax season. Professionalism and courtesy are essential, as you will be interacting with clients and colleagues alike. Your duties will include assembling tax returns for both individual and entity clients, inputting accounting information into QuickBooks and other accounting software, and acting as a transaction coordinator for real estate transactions. Additionally, you will maintain and clean up various databases, prepare quarterly and annual mailings and emails, set up appointments, and perform general office duties such as operating the postage machine, copier, and scanner.

Responsibilities

• Manage the affairs of the firm as an Administrative Assistant/Office Manager.
• Multi-task effectively in a fast-paced environment.
• Work overtime and on Saturdays during tax season as needed.
• Assemble tax returns for individual and entity clients.
• Input accounting information into QuickBooks and other accounting programs.
• Act as a transaction coordinator for real estate transactions.
• Maintain and clean up various databases.
• Prepare quarterly and annual mailings and emails.
• Set up appointments for clients and staff.
• Perform general office duties including operating the postage machine, copier, and scanner.

Requirements

• Self-motivated and a self-starter.
• Detail-oriented with strong communication skills.
• Proficient in Microsoft Outlook, Word, and Excel.
• Proficient in the English language with excellent grammar and spoken skills.
• Experience with QuickBooks is a plus.
• Experience in web design products such as Adobe Illustrator and Dreamweaver is preferred.

Nice-to-haves

• Experience in the CPA or business management field.
• Knowledge of tax preparation processes.
• Familiarity with real estate transaction coordination.

Benefits

• Paid time off of up to 4 weeks per year.
• Paid holidays.
• Retirement plan with matching contributions.
• Health insurance reimbursement.
• Business-casual attire.
• Paperless office environment.
• Low-stress work environment.