Administrative Assistant, Office of Scientific Research Management

$53,331 - $79,893/Yr

Memorial Sloan-Kettering Cancer Center - New York, NY

Full-time

New York, NY

Ambulatory Health Care Services

About the position

The Administrative Assistant will provide essential administrative and operational support to the Office of Scientific Research Management (OSRM) at Memorial Sloan Kettering Cancer Center. This role is crucial for ensuring the smooth functioning of the office and laboratory environment, assisting managers and Principal Investigators in their daily tasks, and facilitating communication among various stakeholders involved in scientific research.

Responsibilities

• Perform general administrative work in support of OSRM program activities as directed.
• Ensure smooth communication between investigators, lab members, institutional contacts, and external contacts.
• Manage day-to-day administrative operations for the manager and Principal Investigator (PI).
• Assist in the preparation of complex documents and coordinate timely grant submissions.
• Troubleshoot process and paperwork problems, proactively following up on resolutions.
• Purchase capital equipment and maintain inventory and maintenance records.
• Manage complex calendars and schedule meetings for the manager.
• Assist with clerical duties such as scheduling, attendance, payroll, and related records for lab members.
• Develop agendas for visiting faculty and establish detailed courses of action for duties.

Requirements

• Ability to work proactively and independently, following through on projects.
• Excellent Microsoft Office skills (Word, Excel, PowerPoint, Outlook).
• Experience with both PC and Mac software; familiarity with FileMaker database is a plus.
• Grant experience is strongly preferred.
• Outstanding communication and interpersonal skills.

Nice-to-haves

• Flexibility to adapt to new projects as required for group support.
• Good organizational skills and digital literacy.
• Effective decision-making skills with a track record of taking initiative.

Benefits

• Competitive salary range of $25.64 - $38.41 per hour.
• Comprehensive benefits offerings including health insurance and retirement plans.