Administrative Assistant, Office of the Dean

Shenandoah University - Winchester, VA

Full-time

Winchester, VA

Educational Services

About the position

Shenandoah University's School of Business is seeking a dedicated and enthusiastic Administrative Assistant to join the Office of the Dean. This full-time position is based on the main campus in Winchester, Virginia, and comes with a comprehensive benefits package. The successful candidate will play a crucial role in supporting the administrative functions of the Office of the Dean, contributing to the overall efficiency and effectiveness of the School of Business's leadership team. The Administrative Assistant will be responsible for a variety of tasks that include providing administrative support, managing communications, and coordinating meetings. This role requires a proactive individual who can handle clerical duties, serve as the front-line receptionist, and assist with budgetary tasks. The position also involves attending faculty meetings to record minutes, managing the operations of Halpin-Harrison Hall, and planning school events. Additionally, the Administrative Assistant will supervise work-study students, ensuring that the office runs smoothly and efficiently. Candidates should possess a high school diploma or GED, with 1-3 years of relevant administrative experience preferred. A college degree or coursework related to the position is also advantageous. The ideal candidate will demonstrate outstanding organizational and communication skills, proficiency in essential computer applications such as Google Suite, and the ability to work independently and collaboratively within a team environment. Enthusiasm for the mission of the School of Business and its programs is essential, as is a commitment to fostering a diverse and inclusive workplace.

Responsibilities

• Providing administrative support to the Office of the Dean in the School of Business, including professional communications, arranging and planning meetings, and clerical support.
• Serving as the front-line receptionist for the Office of the Dean, which includes the Dean and Associate Dean for the School of Business.
• Coordinating/scheduling meetings for the School of Business executive leadership team.
• Managing tasks related to expenses, budgetary spending, and the operations of the school.
• Attending faculty meetings and recording minutes.
• Serving as building manager for Halpin-Harrison Hall.
• Planning and coordinating school events.
• Supervising work study students in the Office of the Dean.

Requirements

• High School Diploma/GED is required.
• 1-3 years of relevant administrative experience is preferred.
• College degree or courses relevant to the position are also preferred.
• Outstanding administrative, organizational, and communication (oral and written) skills.
• Mastery of essential computer applications, including Google suite applications (Calendar, Gmail, Docs, Sheets).
• Ability to work independently as a problem-solver and creatively as a self-starter.
• Enthusiasm for the mission of the School of Business and its programs.
• Collaborative skills and the ability to work as a member of a team.