Administrative Assistant/Office Secretary
South Bend Empowerment Zone - South Bend, IN
posted 4 months ago
About the position
The Administrative Assistant/Office Secretary will play a crucial role in supporting the primary center community under the direction of the principal. This position involves a variety of administrative tasks aimed at ensuring the smooth operation of the school office. The administrative assistant will be responsible for scheduling meetings, acting as a recorder during these meetings, and maintaining an efficient flow of reports and records. Additionally, the role requires researching statistical data that is pertinent to the school's objectives and preparing correspondence as needed. The principal may assign other tasks as necessary, making this a dynamic role that requires adaptability and a proactive approach to problem-solving. The ideal candidate will possess strong organizational skills and the ability to manage multiple tasks simultaneously. They will be expected to communicate effectively with staff, students, and parents, ensuring that all interactions are professional and supportive of the school's mission. The administrative assistant will also need to maintain confidentiality and handle sensitive information with discretion. This position is essential for fostering a positive and productive environment within the primary center community, contributing to the overall success of the school. In addition to the core responsibilities, the administrative assistant will be expected to assist in various school events and activities, providing logistical support and ensuring that all necessary materials are prepared in advance. This role is vital for creating a welcoming atmosphere for students and families, and the administrative assistant will be a key point of contact for inquiries and support within the school.
Responsibilities
- Schedule and act as a recorder at meetings
- Maintain an efficient flow of reports and records
- Research statistical data pertinent to the school's objectives
- Prepare correspondence as needed
- Assist the principal with other assigned tasks
- Support various school events and activities
Requirements
- High school diploma or equivalent
- Six months to one year of related experience and/or training
- Equivalent combination of education and experience
- Associate's degree (A.A.) or equivalent from a two-year college or technical school is preferred
