Administrative Assistant- On-Site

About the position

Interested in a career with both meaning and growth? Whether your abilities are in direct patient care or one of the many other areas of healthcare administration and support, everyone at Parkland works together to fulfill our mission: the health and well-being of individuals and communities entrusted to our care. By joining Parkland, you become part of a diverse healthcare legacy that's served our community for more than 125 years. Put your skills to work with us, seek opportunities to learn and join a talented team where patient care is more than a job. It's our passion.

Responsibilities

• Provides administrative assistant support to assigned personnel.
• Screens and routes telephone calls, receives, and refers visitors, schedules appointments, takes messages, maintains appointment calendars, schedules, and coordinates meetings, and makes travel arrangements.
• Organizes and maintains office files and records in accordance with internal procedures to provide timely and accurate information as needed.
• Identifies ways to improve work processes and improve customer, internal and/or external, satisfaction.
• Takes notes and/or meeting minutes that are technical and/or confidential in nature. Transcribes into final form ensuring that highly accurate information is documented.
• Maintains a positive working relationship with internal and external callers and coworkers to complete work efficiently.

Requirements

• Must have three years of advanced secretarial experience.
• Prefer prior experience working with a Board of Managers.
• Must have intermediate-level knowledge of Microsoft Word, Excel, & PowerPoint.
• Must have excellent vocabulary skills and a demonstrated ability in English and grammar.
• Must be able to compose correspondence independently.
• Must be familiar with the operations of standard office equipment and health care terminology.
• Must be able to write effectively.
• Must be able to demonstrate good phone techniques and manners.
• Must be familiar with the assigned function's operations, policies, and procedures.
• Must be able to use sound judgment in making complex decisions.

Nice-to-haves

• Prefer certification as a Certified Professional Secretary (CPS).