Administrative Assistant, Oral Medicine Department, Penn Dental Medicine

$37,398 - $39,520/Yr

University of Pennsylvania - Philadelphia, PA

Full-time - Entry Level

Philadelphia, PA

Educational Services

About the position

The Administrative Assistant for the Department of Oral Medicine at Penn Dental Medicine will provide comprehensive administrative, academic, and clinical support to the department's faculty and residents. This role is essential for coordinating departmental events, managing schedules, and assisting with course preparations, making it a vital part of the department's operations.

Responsibilities

• Coordinate all Department events including room reservations and catering orders.
• Manage purchase order requests and purchasing card charges.
• Regularly place supply orders for materials needed by the Department.
• Prepare faculty dossiers for appointments and reappointments.
• Communicate Department-wide announcements and perform ad hoc support as needed.
• Support the preparation of Department courses by maintaining online lectures and grades.
• Proctor exams as needed.
• Maintain clinical faculty and resident schedules.

Requirements

• H.S. Diploma or GED required.
• 3-5 years related experience or equivalent combination of education and experience.
• Experience with Microsoft Office and academic/education technology preferred.
• Experience in meeting/event coordination is ideal.

Nice-to-haves

• Strong communication (oral/written) skills.
• Excellent organizational skills.
• Ability to work both independently and as part of a team.

Benefits

• Comprehensive medical, prescription, behavioral health, dental, vision, and life insurance.
• Tuition assistance for employees and their families.
• Generous retirement plans including Basic, Matching, and Supplemental options.
• Substantial time away from work for personal needs.
• Long-term care insurance options.
• Wellness and work-life resources.
• Professional and personal development resources.
• Access to University resources and cultural activities.
• Discounts and special services for faculty and staff.
• Flexible work hours options.
• Adoption assistance reimbursement.