Administrative Assistant/Paralegal

$50,000 - $55,000/Yr

Bernard Egan & Company - Fort Pierce, FL

Full-time - Entry Level

Fort Pierce, FL

Support Activities for Agriculture and Forestry

About the position

The Administrative Assistant/Paralegal position at Bernard Egan & Company involves a variety of general administrative duties alongside specialized paralegal tasks. The role is essential in supporting the General Counsel and ensuring the smooth operation of the legal office. The successful candidate will be responsible for preparing legal documents, including briefs, pleadings, appeals, contracts, and real estate closing statements. This position requires a high level of confidentiality and attention to detail, as the individual will handle sensitive legal documents and information. In addition to document preparation, the Administrative Assistant/Paralegal will maintain organized files, both physical and electronic, ensuring that all legal documents are properly indexed and filed. The role also includes clerical duties such as scheduling appointments, answering phone calls, and providing information to clients and business associates. Proficiency in Microsoft Office Suite and Adobe Acrobat Pro is required, as the candidate will be expected to type, enter, retrieve, and update data efficiently. The working environment is a typical office setting, with the expectation of occasional overtime. The position demands the ability to perform light physical work, including lifting up to 20 pounds and sitting for extended periods. The candidate must possess strong verbal communication skills and the ability to follow detailed instructions independently. This role is crucial for maintaining the operational efficiency of the legal department and supporting the overall objectives of Bernard Egan & Company.

Responsibilities

• Prepares legal documents such as briefs, pleadings, appeals, contracts, buy-sell agreements, closing papers, and binders.
• Prepares affidavits and maintains pleading and document files.
• Prepares real estate closing statements and assists in the closing process.
• Files correspondence and legal documents in the office filing system, ensuring proper indexing and filing of original documents.
• Performs clerical duties such as scheduling appointments, providing information to callers, taking dictation, composing and typing routine correspondence, and reading and routing incoming mail.
• Types, enters, retrieves, and updates data in the computer.
• Types using word processor software.
• Prepares, completes, processes, and files legal documents and records.
• Maintains absolute confidentiality in all tasks.
• Answers telephone calls and provides assistance and information to customers/business associates.
• Performs secretarial assistance to the General Counsel.
• Performs other duties as assigned.

Requirements

• Associate Degree with 5 to 7 years' experience as a paralegal or NALA Certification with 3 to 5 years' experience.
• Knowledge of litigation and real estate is preferred.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Adobe Acrobat Pro is required.
• Ability to read and write legibly.
• Good verbal communication skills.
• Attention to detail and skilled in organizing work.
• Ability to perform arithmetic calculations including fractions, decimals, and percentages.
• Ability to operate basic office machinery (calculator, keyboard, computer, dictaphone, copying machine, and facsimile).
• Ability to carry out detailed written, verbal, and demonstrated instructions independently.
• Ability to perform light physical work, including keying, grasping, lifting (up to 20 pounds), reaching, crouching, and repetitive use of the wrist and hands.
• Ability to sit for prolonged periods.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance