Administrative Assistant (Part-Time)

About the position

The Part-Time Administrative Assistant plays a crucial role in supporting the Community Corrections program and various Justice Services programs. This position involves collaborating on essential tasks such as reviewing referrals for accuracy, managing database entries, and handling correspondence. The role requires strong administrative skills and proficiency in Microsoft Office Suite and Access Database, contributing to the overall success of the team and the community's commitment to justice and public safety.

Responsibilities

• Provides routine and non-routine administrative support, including preparing correspondence and documents.
• Delivers exceptional customer service, answering and directing incoming calls, and assisting visitors and clients.
• Coordinates meetings and events, including scheduling, preparing agendas, and taking minutes.
• Conducts research and prepares reports, presentations, or other documents as needed.
• Maintains filing systems and databases, ensuring accuracy and completeness of records.
• Provides information regarding policies and procedures to staff and the public.
• Coordinates office supply orders and maintains inventory.
• Serves as a liaison to support departments such as Human Resources and Financial Services.
• Provides administrative support to boards and commissions as directed.
• Assists with procurement functions and processes payments as appropriate.
• Tracks payments and prepares deposits for the Financial Services Department.
• Coordinates and assists with various projects as requested.

Requirements

• High school diploma or equivalent education.
• Two years of administrative experience, with an Associate's degree substituting for one year and a Bachelor's degree substituting for the required experience.
• Working knowledge of Microsoft Office programs, including Word, Excel, Outlook, and Access.
• Strong time management skills with attention to detail.
• Excellent interpersonal and customer service skills.

Nice-to-haves

• Experience in the public sector or a government setting.