Administrative Assistant (Part-Time)

$49,920 - $50,960/Yr

Mindpath Health - Sacramento, CA

Part-time - Entry Level

Sacramento, CA

501-1,000 employees

About the position

The Administrative Assistant at Mindpath Health will provide essential administrative support to the office and senior leaders across the organization. This part-time role, requiring 20 hours per week, is focused on streamlining daily administrative and operational tasks, ensuring efficient office operations and supporting the executive team.

Responsibilities

• Process incoming and outgoing mail and packages (including weekly mailings to Post Office, FedEx, and/or UPS as required).
• Provides assistance with in-office meetings and events (preps offices, conference room and kitchen area, coordinates seating assignments and IT needs, handles F&B/catering and clean-up).
• Obtains approvals for invoicing through DocuSign.
• Serves as a point of contact for vendors and building maintenance/work orders.
• Orders and stocks office supplies.
• Answers phone lines and directs callers appropriately.
• Maintains organization and tidiness of office common areas.
• Sends faxes and certified mailings as needed.
• Creates and maintains efficient paper and electronic filing systems.
• Utilizes Microsoft Office to create, edit and finalize material such as presentations, letters and/or spreadsheets.
• Provides back-up support for complex calendars for executive team, including but not limited to Chief Officers and other Senior Leaders.
• Provides back-up support for booking/managing travel arrangements including air, hotel, transfers and agendas.
• Provides back-up support for expense report preparation/review and direct reports expenses, ensuring all expenses are accurate and within policy guidelines.
• Perform other duties as assigned.

Requirements

• Associates degree desired or years of relevant experience in lieu of education.
• Five or more years' experience as an Administrative Assistant or Executive Secretary.
• Extensive experience coordinating and managing leadership calendars.
• Proficient computer experience to perform daily administrative duties.
• Strong Microsoft Excel and PowerPoint skills desired.
• Project coordination experience preferred.
• Demonstrated attention to detail, flexibility, resourcefulness, and creative problem-solving skills.
• Superior organizational skills and the ability to prioritize and balance multiple tasks in a fast-moving environment.
• Excellent oral and written communication skills, including a good telephone manner.
• Excellent interpersonal skills with ability to interact effectively with customers, shareholders, superiors, and peers.
• Excellent writing skills with a wide vocabulary, attention to detail/spelling, knowledge of grammar and sentence structure, and ability to synthesize complex material in a cogent fashion.
• Ability to maintain confidentiality in all aspects and exercise proper discretion and judgment.
• Ability to work as a team and independently.
• Ability to be responsive and manage multiple projects and timelines appropriately.

Nice-to-haves

• Project coordination experience preferred.

Benefits

• Medical, Dental, Vision, and EAP
• LTD/Life Insurance
• 401k with employer match
• PTO accrual starting at 15 days per year
• Paid Parental Leave
• Tuition Reimbursement Program