Administrative Assistant (Part Time)

Service Corporation International - Peoria, IL

Part-time - Entry Level

Peoria, IL

Personal and Laundry Services

About the position

Our associates celebrate lives. We celebrate our associates. Consider the possibilities of joining a Great Place to Work! This position provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. The role involves assisting with special projects, research, and resolving problems. Responsibilities include scheduling meetings, drafting memos, transcribing notes, creating presentations, generating reports, and preparing and monitoring invoices and expenses.

Responsibilities

• Schedules meetings
• Makes travel arrangements
• Plans events
• Completes management expense reports
• Responds to inquiries in writing and or verbally
• Pulls monthly reports
• Enters contract details into information system and maintains other related documents
• Orders and checks memorial to ensure accuracy
• Processes annual funeral home and cemetery license renewals
• Codes and scans invoices
• Processes accounts payable and other accounting support transactions
• Receives incoming telephone calls and assist callers with any questions or comments, direct calls to appropriate team members
• Schedules call-in appointments for Sales
• Files and maintains customer information
• Maintains office and facility supplies as well as fax machines, copiers and network printers
• Prepares daily schedules
• Administers HR processes including new hire paperwork, background checks and bonus processing
• Maintains processes to ensure compliance with policies and procedures including SOX administration and audit
• Trains others on policies, procedures and new company initiatives
• Maintains a friendly attitude offering assistance and guidance to all persons entering the location

Requirements

• High school diploma or equivalent
• 3 years of experience working in a customer-focused and fast-paced professional environment
• Must have advanced computer, internet and word processing (typing minimum of 40 - 60 wpm) skills
• Working knowledge of office equipment including calculators, copiers, printers, fax machines, telephone console
• Ability to handle confidential and sensitive information with discretion
• Effective communication skills, both orally and in writing
• High level of compassion and integrity
• Ability to follow instructions and work with minimal supervision

Benefits

• Part-time associates working an average of 20 hours a week may be eligible for 401(k).