Administrative Assistant - Part-Time

Baker College - Muskegon, MI

Part-time - Entry Level

Muskegon, MI

Educational Services

About the position

The part-time Administrative Assistant at Baker College plays a crucial role in ensuring the smooth operation of the office by providing essential administrative support. This position involves assisting managers, employees, and students, managing various tasks, and maintaining both paper and electronic files. The successful candidate will embody the college's student-first philosophy and contribute positively to the campus environment.

Responsibilities

• Provide essential administrative support to managers, employees, and students.
• Manage a multi-line phone system, screening and routing calls appropriately.
• Assist with data entry into the applicant database.
• Organize and maintain both paper and electronic files.
• Produce and distribute correspondence such as memos, letters, faxes, and forms.
• Manage mail sorting and distribution.
• Complete special projects as assigned.
• Greet and assist employees, students, and guests with a professional attitude.
• Attend professional development courses as directed by the department director.

Requirements

• High school diploma required; associate degree preferred.
• Minimum of two years of office administrative experience preferred.
• Strong customer service skills essential.
• Proficiency in computer-related technology required.
• Excellent verbal and written communication skills needed.
• Ability to handle confidential materials responsibly.
• Experience with multi-line phone systems required.
• Adept at managing time, multitasking, and prioritizing work.
• Familiarity with Microsoft Office Suite and Google Apps required.
• Ability to operate printers, postage machines, and copiers.

Nice-to-haves

• Experience in a higher education environment.
• Knowledge of student services and support systems.

Benefits

• Flexible scheduling options for part-time work.
• Professional development opportunities.
• A supportive work environment focused on student success.