Administrative Assistant & Personal Aide

$50,000 - $65,000/Yr

Relay Hill Auto - Denver, CO

Full-time - Entry Level

Denver, CO

About the position

We are seeking an Administrative Assistant & Personal Aide to support an owner/investor involved in a multi-business automotive repair enterprise and a commercial real estate portfolio based in Denver. The organization is rapidly growing and maintains an excellent reputation in the industry. The ideal candidate will join a highly professional, friendly, and collaborative office staff, which is essential for the success of our brands, including Hotchkiss Auto Repair, Advanced Transmission Center, Arvada Square Auto, and Applewood Auto Care. This position requires a quick learner with excellent problem-solving capabilities and a self-starter attitude. While automotive repair experience is not necessary, the candidate must be willing to work from multiple locations within the metro area. Compensation will increase significantly with tenure and strong performance, reflecting the value of the candidate's contributions to the organization. The role involves providing general administrative support to the businesses and the executive team, managing accounts payable responsibilities, and vendor management. The candidate will also be involved in accounting and bookkeeping tasks, with QuickBooks training available. Marketing responsibilities will include managing social media, outside sales, online reputation management, and press releases. Additionally, the candidate will provide personal assistance to the owner, which includes household management tasks such as pet care, house sitting, managing household bills, and general administrative support. The ability to coordinate and prioritize incoming correspondence and tasks assigned by the owner is crucial, as is the preparation and editing of emails, documents, blogs, and reports. The candidate will also conduct research and compile data for various projects, plan events and social activities for an organization of over 30 employees, and maintain confidentiality of highly sensitive information.

Responsibilities

• Provide general administrative support to the businesses and executive team
• Support A/P responsibilities and vendor management
• Perform accounting & bookkeeping tasks (QuickBooks training available)
• Manage marketing efforts including social media, outside sales, online reputation management, and press releases
• Assist the owner with personal tasks including household management, pet care, and managing household bills
• Coordinate and prioritize incoming correspondence and tasks assigned by the owner
• Prepare and edit emails, documents, blogs, and reports
• Conduct research and compile data for various projects
• Plan events and social activities for an organization of 30+ employees
• Maintain confidentiality of highly sensitive information

Requirements

• 3 years of professional experience required
• Proficient in using Microsoft Office products
• Capable of quickly learning new software and technological applications
• Self-starter; able to work independently
• Strong file management and organizational skills
• Familiarity with Outlook Calendar or similar scheduling tools
• Excellent written and verbal communication skills
• Exceptional attention to detail and accuracy
• Strong phone etiquette and professional demeanor
• Ability to handle sensitive information with discretion
• Efficient data entry skills
• Experience with QuickBooks Online or other accounting software is a plus
• Previous experience as a personal assistant or executive assistant is a plus

Nice-to-haves

• Experience with QuickBooks Online or other accounting software
• Previous experience as a personal assistant or executive assistant

Benefits

• 401(k)
• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance