Administrative Assistant (Procurement Services) (100 Applicants Max)

Hillsborough County Florida • Tampa, FL

388d • $34,320 - $61,876

About The Position

The Administrative Assistant in Procurement Services plays a crucial role in providing administrative and office support activities, focusing on customer service, clerical tasks, and financial-related duties. This position requires a blend of initiative, independent judgment, and administrative expertise to manage procurement and accounting functions effectively. The ideal candidate will be responsible for preparing and updating purchase orders and agreements, ensuring compliance with agency policies and regulations, and maintaining accurate records.

Requirements

• Graduation from high school or possession of a GED Certificate.
• Two (2) years of clerical experience; OR an equivalent combination of education, training, and experience that would reasonably be expected to provide the job-related competencies noted above.
• Based on area of assignment may require possession of a valid Florida Driver's License.

Nice To Haves

• Bilingual Spanish preferred but not required.

Responsibilities

• Maintains basic manual and automated file systems or assists in the maintenance of a large, complex system.
• Codes, classifies, posts and compiles information for use by others.
• Receives, verifies, and registers documents; assigns file number and affixes seal as appropriate.
• Reviews forms, documents and other materials for accuracy and completeness.
• Provides assistance to staff and public as required.
• Responds to inquiries and searches files for requested information.
• Compiles data, computes and verifies figures.
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Maintains logs and records of equipment, inventory, costs, services performed, documents received, and charges to be assessed.
• Maintains office supplies inventory by checking stock to determine inventory level, anticipates needed supplies, places, and expedites orders for supplies, and verifies receipt of supplies.
• Operates office equipment such as adding machines, copiers, telephones, shredders, and postage meters.
• Types forms, vouchers, requisitions, invoices, notices, schedules, legal documents, and other materials; types from rough drafts or combines data from multiple sources.
• Trains, provides guidance, and reviews work of others for completeness and accuracy.
• May be assigned the primary responsibility to drive a motor vehicle to deliver mail and/or supplies to field offices or other county facilities.
• Greets and receives callers or visitors in an office and ascertains nature of business and provides general support where applicable.

Benefits

• Health insurance coverage
• Paid holidays
• Professional development opportunities
• Flexible scheduling options

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED