Administrative Assistant & Project Coordinator, Womens Brigade

$60,000 - $70,000/Yr

Friends Of The Israel Defense Forces (Fidf) - New York, NY

Full-time - Entry Level

New York, NY

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

The Administrative Assistant & Project Coordinator for the Women's Brigade at Friends of the Israel Defense Forces (FIDF) is responsible for providing high-level administrative support to ensure smooth workflow and daily operations. This role involves managing a variety of administrative functions, from routine tasks to complex special projects, while maintaining confidentiality and discretion. The position requires strong organizational skills and the ability to coordinate effectively with various stakeholders.

Responsibilities

• Provide general administrative and clerical support.
• Draft letters, emails, and correspondence.
• Manage incoming telephone calls and resolve queries/transfer calls as necessary.
• Set up and maintain office systems, records, and files (electronic and manual).
• Prepare letters, thank you notes, and other correspondence on behalf of the Director.
• Prepare credit card or expense report for reimbursement.
• Summarize and follow-up on all meetings as requested.
• Prepare PowerPoint presentations and slides when requested.
• Manage calendar and plan the Chapter Director's daily schedule.
• Coordinate meetings, internal and external, as requested by the Director.
• Make logistical arrangements for travel and accommodations while keeping within budget.
• Run complex donor reports and utilize the CRM platform for donor relationship management.
• Implement, maintain, and update all databases in coordination with the National office.
• Create and manage pipeline reports to support chapter growth.
• Manage registration and logistics for galas and local events.
• Handle all aspects of donor recognition and stewardship.
• Provide timely and accurate reporting to the Director and local Board members.
• Coordinate logistics for speakers and visitors.
• Assist with project management tasks such as organizing timelines and tracking progress.
• Support the Director for public presentations to engage participants, volunteers, and donors.
• Follow up on required deliverables on behalf of the Women's Brigade Director.
• Perform other duties as requested.

Requirements

• Bachelor's degree or an equivalent combination of education and experience.
• Minimum of 3 years of administrative/office support experience is required.
• Strong computer skills including Microsoft Word, Excel, and Outlook; knowledge of Raiser's Edge is a plus.
• High level of professionalism and confidentiality.
• Excellent writing and presentation skills, including the ability to write accurately and engagingly for a range of audiences.
• Highly organized, detail-oriented, and self-motivated.
• Ability to work independently while also supporting a team.
• Demonstrate flexibility in response to changing department and organizational requirements.

Benefits

• Medical
• Dental
• Vision
• Early dismissal for Shabbat
• 403b with employer matching
• Life Insurance
• Disability Insurance
• FSA
• Jewish and Federal paid holidays
• Sick days
• Vacation