Administrative Assistant (Project Coordinator)

S-E-A - Maryland Heights, MO

Full-time

Maryland Heights, MO

Professional, Scientific, and Technical Services

About the position

SEA, Ltd. is seeking a proactive and detail-oriented Administrative Assistant to support a team of engineers in their St. Louis office. This full-time, in-office role involves providing administrative project support, managing schedules, and ensuring effective communication with clients and team members. The ideal candidate will have strong computer skills and the ability to adapt to new technologies.

Responsibilities

• Provides administrative project support for various engineers by scheduling and tracking incoming and ongoing projects
• Responsible for document proofreading and letter composition
• Maintains and coordinates engineers' schedules of site inspections, depositions and changes to trial schedules
• Uploads images and documents to electronic files
• Consistently and professionally engages in verbal and written client communications
• Maintains office files and databases
• Ability to learn and adapt to new software and technology
• Spreadsheet creation, data entry and manipulation
• Manages meeting and lab exam scheduling
• Provides back up support for performing conflict checks
• Acts as back up receptionist and use of Envoy guest-tracking system, if needed
• Handles conference room and meeting space set up and teardown
• Coordinates refreshments and meals for in-office meetings and events
• Acts as brand ambassador for S-E-A both internally and externally
• Ability to accept and integrate constructive feedback into job performance
• Manages incoming and outgoing packages

Requirements

• Bachelor's degree preferred but commensurate experience is considered
• Paralegal or Legal Assistant experience preferred
• High level of proficiency in Microsoft Office (Word and Excel; PowerPoint) and Outlook
• A minimum of seven (7) years of professional office experience
• Excellent writing skills and proofreading skills
• Strong attention to detail
• Team-oriented
• Must have strong organizational, interpersonal, communication, time management and multi-tasking skills

Benefits

• Two medical plan options
• Dental and vision coverage
• 401(k) with company match
• Paid vacation, sick days and holidays
• Company-paid STD, LTD and life insurance