Administrative Assistant (Project Coordinator)

About the position

SEA, Ltd. is a nationally recognized forensic engineering firm, seeking an Administrative Assistant to join our growing St. Louis office! This is a full time, in-office opportunity with an exceptional team, supporting several technical experts/engineers. Curious, proactive candidates with exemplary computer skills are encouraged to apply!

Responsibilities

• Provides administrative support for various engineers by scheduling and tracking incoming and ongoing projects
• Responsible for technical document proofreading and letter composition
• Maintains and coordinates engineer's schedules of site inspections, depositions and changes to trial schedules
• Uploads images and documents to electronic files
• Handles verbal and written client communications
• Maintains office files and databases
• Ability to learn and adapt to new software and technology
• Spreadsheet creation, data entry and manipulation
• Manages meeting and lab exam scheduling
• Provides back up support for performing conflict checks
• Acts as receptionist and use of Envoy guest-tracking system
• Handles conference room and meeting space set up and teardown
• Coordinates refreshments and meals for in-office meetings and events
• Acts as brand ambassador for S-E-A both internally and externally
• Ability to accept and integrate constructive feedback into job performance
• Manages incoming and outgoing packages
• Regular and predictable physical presence in the office

Requirements

• Bachelor's degree preferred but commensurate experience is considered
• Paralegal or Legal Assistant experience preferred
• High level of proficiency in Microsoft Office (Word and Excel; PowerPoint), Outlook and Teams
• A minimum of five (5) years of professional office experience
• Excellent writing skills and proofreading skills
• Strong attention to detail
• Ability to perform essential function in congruence with a cyber secure environment
• Must have strong organizational, interpersonal, communication, time management and multi-tasking skills

Benefits

• Two medical plan options
• Dental & vision coverage
• 401(k) with company match
• Paid vacation, sick days and holidays
• Company-paid STD, LTD and life insurance