Administrative Assistant - Public Facilities & Maintenance

$43,930 - $43,930/Yr

Aransas County - Rockport, TX

Full-time - Entry Level

Rockport, TX

Executive, Legislative, and Other General Government Support

About the position

The Administrative Assistant for Public Facilities & Maintenance provides essential clerical and secretarial support to the Maintenance/Facilities Office, ensuring efficient operations in accordance with departmental and county procedures. This role involves maintaining a professional business atmosphere while delivering courteous service to visitors, contractors, and county officials.

Responsibilities

• Receive visitors and contractors in person and on the telephone, answering questions and/or referring to appropriate personnel.
• Handle correspondence for the Facilities Director as instructed.
• Open, sort, and distribute incoming mail if requested.
• Order departmental supplies; record and process invoices for payment.
• Maintain department's budget files including verifying purchase orders against budgeted line items.
• Monitor county budget monthly and make recommendations to Supervisor; assist with annual budget preparation as requested.
• Reconcile monthly account statement and monthly invoices.
• Maintain and update office records, files, receipts, purchase orders, and other documents.
• Maintain maintenance contracts, inventories, and assist with audit of surplus.
• Perform other special projects or related duties as assigned by the Facilities Director.

Requirements

• High school graduation or its equivalent.
• Proficient in MS Outlook, Word, and Excel software.
• At least one year of office experience, preferably in county government.
• Good moral character and intelligence, competent business ability.

Nice-to-haves

• Experience in a government office setting.
• Familiarity with basic bookkeeping and recordkeeping techniques.

Benefits

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance