Administrative Assistant- Public Information Office

Dona Ana County • Las Cruces, NM

409d • $37,939 - $60,653

About The Position

The Administrative Assistant for the Public Information Office at Dona Ana County will provide high-level administrative support and assist in executing communication strategies and initiatives. This role is crucial for fostering community engagement and ensuring transparency while supporting both internal and external stakeholders.

Requirements

• High School Diploma or equivalent.
• Five years of full-time experience in administrative, accounting, budgeting, or support services.
• Bilingual in English and Spanish preferred.
• Valid driver's license with a satisfactory driving record.
• Proficiency in Microsoft Office and Adobe.

Nice To Haves

• Experience in public relations or media relations.
• Knowledge of community engagement strategies.

Responsibilities

• Research, compose, type, edit, and review various correspondence ensuring accuracy and professionalism.
• Receive and distribute mail, log, prioritize, and route correspondence.
• Maintain appointment and meeting schedules, coordinating logistics for meetings and conferences.
• Arrange travel schedules, reservations, and prepare itineraries.
• Coordinate schedules and logistics for candidate interviews.
• Assist with the coordination of events and ceremonies, and other office activities as requested.
• Prepare and process various business transactions including purchase orders and invoices.
• Order and maintain office supplies and equipment inventories.
• Plan and prioritize assignments and projects, managing information flow effectively.
• Prepare and maintain files and records related to the departments supported.
• Coordinate timekeeping and payroll functions, providing advice on pay and leave procedures.
• Coordinate budget-related functions and prepare financial reports.
• Examine and compose reports based on research findings.
• Continuously seek to improve operations and streamline work processes.
• Maintain confidentiality in all matters.
• Support community engagement events and outreach activities.

Benefits

• Competitive salary range of $18.24 - $29.16 per hour.
• Equal Employment Opportunity policies.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED