This job is closed
We regret to inform you that the job you were interested in has been closed. Although this specific position is no longer available, we encourage you to continue exploring other opportunities on our job board.
Administrative Assistant/Receptionist/Facilities Pay Rate @21/hr on W2 Locals
$41,600 - $43,680/Yr
Finezi - Farmington Hills, MI
posted about 2 months ago
Full-time - Entry Level
Farmington Hills, MI
Administrative and Support Services
About the position
The Administrative Assistant/Receptionist/Facilities role is a contract position focused on providing comprehensive administrative support, managing reception duties, and facilitating office operations. The position involves handling incoming calls, greeting visitors, managing mail and shipping, and supporting general office functions to ensure a smooth workflow within the organization.
Responsibilities
- Answers and screens incoming telephone calls, locating personnel as needed.
- Greets visitors, including customers, vendors, suppliers, job candidates, and employees.
- Maintains ownership for activities related to access control and badge management.
- Answers questions about the organization and provides callers with necessary information.
- Ensures compliance with information security requirements for visitor access.
- Receives, sorts, and routes incoming mail, maintaining the postage meter.
- Prepares packages and labels for domestic and international shipping.
- Acts as coordinator for facility-related training programs and workshops.
- Schedules corrective and emergency work orders in the maintenance management system.
- Supports the invoice submission process and ensures compliance with facilities programs.
- Orders and maintains inventory of coffee, snacks, and restroom supplies.
- Coordinates meeting room reservations and catering/group ordering.
- Utilizes office equipment such as switchboard, calculators, fax machines, and computers.
- Interprets and complies with company policies and procedures.
Requirements
- Proficiency in Microsoft Word, Excel, and Outlook.
- Strong customer service skills with at least 1 year of experience preferred.
- Basic knowledge of information security protocols.
- Familiarity with QuickBooks is a plus.
- Entry-level position suitable for candidates with relevant skills.
Benefits
- Competitive pay rate of $20 - $21 per hour.
- Flexible work schedule with expected hours of 21 per week.
